Job Seeker Blog - Spark Hire

3 Ways to Organize Your Job Search

3 Ways to Organize Your Job SearchSearching for a job can be stressful, whether you are currently employed or not.  Keeping up with the jobs you are applying to and the jobs you’ve received responses from can be enough to drive a job seeker a little crazy!  However, there are 3 simple ways you can make the job search a bit more organized and less chaotic

 1. What kind of job do you want?

First, it’s important that you determine the type of job you are looking for.  It’s much too easy to click the apply button on any job that meets your salary needs.  However, this does not mean that is the right job for you!

Be selective! 

Decide the type of job you are after and make a commitment to yourself to only apply to those jobs.  Also, it’s important at this time to make sure your resume is tailored towards the type of jobs you will be applying to.

2. Keep track of the jobs you apply to

Don’t be that person who tells the recruiter or manager calling you, “I don’t remember what the job is about because I’ve applied to so many!”

As soon as you begin applying to jobs, create a simple spreadsheet where you can track all of the jobs you are applying to.  On this list, include things such as:

  • Position Title
  • Company Name
  • Salary
  • Position Location

Also, for easy reference, copy and paste a link to the job posting next to each job.

You would be surprised how helpful this is when companies begin to contact you about your application.  You will be able to quickly reference the position details, therefore appearing truly interested in the position you applied to.  This is much more impressive than the disorganized “I’ve applied to so many jobs” phrase!

3. Make note of interactions

Document any interactions or contacts from each company you apply to.  This will help you to keep track of who expressed interest as well as give you a reference for follow up.  It is always good measure to follow up on any positions if you felt that the initial conversation went well.

I recommend tracking these notes in the same spreadsheet you are tracking your applications.  This way, you have everything in one place for quick reference and easy organization.  Next to the information you gathered from the posting you applied to, include information such as:

  • Who (the person you spoke with)
  • When (the date and time you had the conversation)
  • What (next step based on the conversation)

When tracking these details, it makes following up with job prospects a breeze!

By implementing these 3 simple steps into your job search process, there is no reason why you can’t be organized and know what your application status is with each position.

What are some of the ways you add organization to your job search?  Please share your tips below.

Image: Wavebreak Media Ltd/

Julia Weeks

Julia is a skilled Recruiter with over 8 years of experience in sourcing, interviewing, and hiring within many industries globally. She works closely with hiring managers and job seekers to understand needs and desires, while offering guidance and ensuring the right fit. When not recruiting or writing, Julia enjoys spending time outside cycling, taking her dog for walks, or honing her sailing skills.

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