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Organized And Loving It! 4 Tips To Reorganizing Your HR Efforts

Remember when your HR department used to run like a well-oiled machine? Now the department is like an old used car held together by duct tape. That sound you just heard? That was the bumper falling off. It’s time to look critically at your department and figure out how to reorganize your hiring efforts to attract the best candidates.

After all, you don’t want your next superstar employee to fall through the cracks. Even the best human resources department could use a little reorganization. Look at new inventive ways to stay on top of trends and pinpoint strengths and weaknesses. Streamlining your HR efforts might not be easy and it might be time consuming, but in the end you’ll have a more effective process in place for the future.

The following are some tips on how you can reorganize, regroup and rejuvenate your hiring efforts:

Create a Flow Chart
Before you can get to the important task of reorganizing, you must first find your problem areas. Make a flowchart of your recruiting efforts for your HR department. Perhaps list it out on a piece of paper, type it out in a document, or even draw a visual representation of the programs and efforts you currently have in place. Representing it visually might help you to better “see” the problems with your current methods.

After you’ve come up with a way to appraise your current situation, give it a critical eye. Be merciless if you have to. What works and what doesn’t? What’s been effective in finding you great candidates and top hires? What’s been lousy? Are your postings on job boards routinely returning underqualified or unacceptable candidates? Looking at what you already have and getting real will help you to assess what’s working and what needs fixing.

Clear it Up
Once you’ve assessed the situation, it’s time to boil everything down to its simplest form. What’s the biggest challenge your company is facing? Once you know what the “big bad” is you can go about figuring out ways to combat it. Maybe you have a dearth of candidates or conversely you’re wasting too much time weeding out unacceptable job seekers? Once you know your biggest issues, you can go about reorganizing your efforts to rise up to the challenge.

Being clear also aids in communicating these problems with your company and your coworkers. If you know exactly what’s wrong and what’s at stake, you’ll have better brainstorming sessions about how to fix things. Taking the problem down to its most essential elements also makes the issues seem less complicated. This will make them seem more surmountable to you and your team.

Embrace New Technology
If you’re reorganizing hiring practices, it’s time to step into the future. New technologies are all around us, and more spring up every day. These new practices are helping to streamline the hiring process and making job candidates more available and accessible than ever. Interacting with candidates on social media is a great baby step into the new technology pond. Without much fuss you can get a better idea of a job seeker’s personality and ability to communicate.

Video resumes and interviewing are another good tool when reorganizing recruiting efforts. Using online video  can help to streamline the traditional hiring process. Now after wading through endless resumes you can shorten the pre-screening process by getting candidates on video answering questions. Or maybe you can lighten your schedule during stressful hiring periods by conducting live interviews online using video.

Social media and video are just two in a deluge of new technologies that can help you reorganize and reorient the hiring process at your company. They help you cut down on time and get more plugged in to networks where you might find your next great employee.

Share and Care
An important aspect of reorganizing is making sure that everyone else is on board with you. If you’re the only one embracing the new way of things, then nothing has actually been changed. Make sure that everyone in your company or on your team is on the same page as you.

This might mean sharing video interviews or resumes with members of the team potential hires will be working with and using that feedback in your process. It could also mean getting everyone more involved every step of the way. Maybe you’ll need to start a clear chain-of-command so that one person is disseminating information to the rest of the team. Whatever you do, make sure everyone that needs to be involved is kept up to date.

What are some tips you have for reorganizing your HR efforts? Share them!

Image Courtesy of Dalwoo.

Heather Huhman

Heather R. Huhman is the Career & Recruiting Advisor for Spark Hire. She writers career and recruiting advice for numerous outlets, and is the author of Lies, Damned Lies & Internships: The Truth About Getting from Classroom to Cubicle (2011), and #ENTRYLEVELtweet: Taking Your Career from Classroom to Cubicle (2010). Connect with Heather and Spark Hire on Facebook and Twitter.